Finance
Reports and the books
Profit and loss, balance sheet, aging, budgets; and the journal, ledger, chart of accounts, trial balance, periods and fixed assets underneath.
On this page
Finance → Reports turns the ledger into statements. Beneath them, Books is the double-entry ledger itself: journals, accounts, trial balance, periods and fixed assets.
Availability
- View reports and books
- View Finances
- Post journal entries, close periods, add accounts and assets
- Manage Finances (owner-sensitive)
- Where
- Finance → Reports (
/finances/reports) → Books (/finances/books)
Reports#
| Report | What it shows |
|---|---|
| Profit and loss | What you earned and what you spent, for this month, this quarter, this year or the last 12 months |
| Balance sheet | What you have, what you owe, and what is yours |
| Cash owed to you | Aged receivables — how much each customer owes and how late |
| Cash you owe | Aged payables — how much you owe each vendor and when |
| Budgets | Your budgets against what was actually spent and committed |
Reports download as CSV.
Budgets#
Create a budget for a period, then set how much each account may take in this period. The budget shows, per line, what has been spent, what is committed on orders, and what is free. A budget is Not started before its period and Running during it.
Books#
Open Books from Reports.
| Page | What it is for |
|---|---|
| Journal | Every posted entry. Find by reference or note. New journal entry posts a manual entry: a date, a reason and balanced debit and credit lines. |
| Ledger | Movement and balance per account |
| Chart of accounts | Your accounts by kind — what you have, what you owe, what is yours, what you earn and what you spend on — with codes and balances. New account adds one. |
| Trial balance | Every account's balance; debits and credits must agree |
| Periods | Define a period and close it. A closed period refuses any posting dated inside it. |
| Fixed assets | Things you own that last — what it is, cost, bought on and worth at the end — with how much is worn so far and what it is worth now |
Balances show with their normal sign — revenue, liabilities and equity are not shown as negatives.
Good habits#
- Close each period after you reconcile it, so nothing can be posted into it by accident. See Close the month in Finance.
- Use journal entries for corrections. Posted invoices and bills cannot be voided yet; a correcting journal is the way to fix a mistake.
- Keep the base currency. It is fixed once anything is posted.